Embassy of Ukraine to the Republic of South Africa

Kyiv 06:19

Visa information

Legislation

Ukraine's legislation on visa issues includes:

- The Law of Ukraine "On the Legal Status of Foreigners and Stateless Persons" (in Ukrainian);

- Rules on Issuing Ukraine's Entry and Transit Visas approved by the Decree of the Cabinet of Ministers of Ukraine no.118 of 1 March 2017 (in Ukrainian and English);

- Procedure for Providing Sufficient Funds by Foreigners and Stateless Persons Entering, Staying in, Transiting through or Leaving Ukraine approved by the Decree of the Cabinet of Ministers of Ukraine no.884 of 4 December 2013 (in Ukrainian);

- Guidelines on Processing Ukraine's Entry and Transit Visa Applications adopted by the Order of the Miinistry of Foreign Affairs of Ukraine, Ministry of Internal Affairs of Ukraine, Security Service of Ukraine no.469/897/605 of 30 October 2017 (in Ukrainian).

Guidelines on Issuing Electronic Visas adopted by the Order of the Ministry of Foreign Affairs of Ukraine no.558 of 18 December 2017 (in Ukrainian).

Visa types

Ukrainian visas are issued within 3 types:

- transit (B type) visas. B type visas are issued in cases where a foreigner/stateless person intends to transit through Ukraine and each transit period does not exceed 5 days. B type visas are issued as single / double / multiple entry visas valid for a maximum of 1 year or another period depending on supporting documents. 

- short-term (C type) visas. C type visas are issued in cases where a foreigner/stateless person intends to stay in Ukraine for up to 90 days within every 180 days. C type visas are issued as single / double / multiple entry visas valid for 6 months or another period depending on supporting documents but cannot be issued for more than a 5 year-term.

- long-term (D type) visas. D type visas are issued in cases where a foreigner/stateless person intends to apply for a temporary residence permit to stay in Ukraine for more than 90 days. D type visas are issued as multiple entry visas valid for 90 days.

Check if you need a visa for Ukraine

Check whether you need a visa to enter Ukraine here

How to apply

Visa applications should be submitted to:

1) Ukraine's Embassies or Consulates abroad. Every foreigner or a stateless person who is required to have an entry Ukrainian visa may apply for her/his visa to the relevant Ukraine's Embassy or Consulate no earlier than 3 months before the date of the planned entry to Ukraine.

2) MFA visa divisions at border check points at "Boryspil" / "Odesa" international airports. Detailed information may be found here.

3) one of Ukraine's 56 Visa Application Centres abroad. VACs  recieve visa applications from foreigners and stateless persons residing in VACs location countries only - list of operating VACs may be found here.

4) online via the https://evisa.mfa.gov.ua/ MFA website. E-Visas are issued to foreigners-holders of passports of 44 specified countries who intend to stay in Ukraine with a tourist or business purpose for up to 30 days. List of eligible countries and detailed information may be found here.

Visa application registration

MFA’s advice to all applicants is to fill in and register their visa applications for the relevant Embassy/Consulate/MFA division at an airport/Visa Centre online at  http://visa.mfa.gov.ua.

Registering, printing, signing and bringing your visa application form along with your supporting documents will make the application process easier and save your time.

Supporting documents

According to Ukraine’s Visa Rules all applicants should provide the following documents in order to apply for their visa:

1) passport/travel document which should comply with these requirements:

- be valid for at least 3 months after the intended date of departure from Ukraine;

- have at least 2 pages free from any visas/marks/stamps;

- be issued for no more than 10 years.

2) printed and signed visa application form (please see MFA advice on visa application registration above);

3) 1 applicant’s photo (35 * 45 mm);

4) proof that the applicant is a holder of (or is entitled to benefit from) a valid medical/travel insurance policy to cover Ukraine and the period of stay (the policy should provide a minimum of €30 000 or equivalent coverage). Holders of diplomatic/service passports are exempt from this requirement;

5) proof of sufficient funds to cover the costs of stay (e.g. bank statement for 2 recent months, cash in Ukrainian hryvnia/other convertible currency, bank cards along with current/savings account balance statements provided the bank cards can be cashed in Ukraine, hotel/accommodation booking, letter from the applicant’s employer/sponsor confirming their coverage of applicant’s expenses in Ukraine, a return/transit ticket etc). Holders of diplomatic/service passports are exempt from this requirement. For more details on this requirement please see the Procedure for Providing Sufficient Funds by Foreigners and Stateless Persons Entering, Staying in, Transiting through or Leaving Ukraine approved by the Decree of the Cabinet of Ministers of Ukraine no.884 of 4 December 2013 (in Ukrainian).

6) paid visa fee receipt (unless stipulated otherwise by Ukraine’s legislation or Ukraine’s international treaty).

Please note that in cases where applicants reside in a country that is different from the country of their nationality/citizenship Ukraine’s Embassies/Consulates abroad may only be able to accept visa applications from applicants holding valid temporary/permanent residence documents (long-term visas/residence permits or their equivalents etc.).

Along with the mentioned documents applicants are expected to submit documents confirming the purpose of their planned visit to Ukraine:

for transit (B type) visas – one of the following:

- visa for another country (if required) and tickets;

- document(s) confirming that passengers/cargo are to transit through Ukraine by car/coach;

- international carrier license issued by the relevant authority of a foreign state

for short-term (C type) visas – one of the following:

- invitation letter from an entity/company/organisation registered in Ukraine, presented on the official letterhead, with indication of the entity/company/organisation’s number according to Ukraine’s Unified State Registry of Legal Entities, Individual Entrepreneurs and Citizens’ Associations, registration number, date and signature, full name of the invited person, information about his/her date and place of birth, nationality, passport details, place of residence, purpose of visit, duration of intended visit to Ukraine, number of entries and place of stay in Ukraine, legal person’s obligations to cover costs related to the invited person’s stay and/or departure from Ukraine;

- original of the notarized invitation letter from Ukraine’s national or a foreigner/stateless person who legally resides (temporarily or permanently) in Ukraine. Invitation should contain full surname and name(s) of the inviting person, details of his/her passport and temporary or permanent residency permit (for a foreigner/stateless person), address, and full name of the invited person, information about his/her date and place of birth, nationality, passport details, place of residence, purpose of visit, duration of intended visit to Ukraine, number of entries and place of stay in Ukraine, inviting person’s obligations to cover costs related to the applicant’s stay and/or departure from Ukraine. Copies of the inviting person’s Ukrainian passport (if an inviting person is Ukraine’s national) or copies of the foreigner’s/stateless person’s passport and their Ukrainian temporary/permanent residency permit (if an inviting person is a foreigner/stateless person) should be provided as well;

- invitation letter issued  by Ukraine’s ministries / other central executive authorities, state entities and organizations;

- passenger / cargo carriers’ contract as well as the relevant international passenger / cargo carrier’s license;

- certificate of a person of Ukrainian descent issued by Ukraine’s National Committee on Persons of Ukrainian Descent. If applicant’s family applies for this type of visa as well documents on their status and family relation to the applicant should also be provided;

- proof that the applicant’s main purpose of journey to Ukraine is tourism (hotel/accommodation booking(s), programme of stay, information on the tour(s) and the tour(s’) timeframes, tourist agency details, transfer details, sightseeing information etc.);

- invitation letter issued  by Ukraine’s hospital/medical treatment institution;

- document issued by the relevant regional/city state administration/bank confirming that the applicant has made an investment to Ukraine’s economy;

- document(s) confirming that the applicant owns property (real estate) allocated in Ukraine;

- invitation letter issued by a religious organization in Ukraine for a short-term performance of missionary activities accompanied  by a letter issued by Ukraine’s Ministry for Culture / Department on Religious Matters of  the relevant regional or city state administration – depending which authority has registered that religious organization;

- a letter of the foreign Mass Media with a request to issue a visa to the foreign correspondent/Mass Media staff member who intends to travel to Ukraine in his/her professional capacity;

- invitation letter issued  by foreign states’ authorities / international organizations;

- an Order of Ukraine’s Central Election Commission on registration of official observers from foreign states and international organizations for presidential elections, parliamentary elections, local elections and national referendums;

- document(s) confirming that the applicant is a spouse, a parent or a child of a citizen of Ukraine.

for long-term (D type) visas – one of the following:

- a certified copy of the work permit issued by Ukraine’s State Centre for Employment. Foreiners / stateless persons exempt from the requierement to obtain a work permit in order to be employed in Ukraine are to provide a copy of the work contract. Persons of Ukrainian descent are to provide their certificate of a person of Ukrainian descent and a copy of the work contract;

- a copy of the immigration permit issued by a local office of Ukraine’s State Migration Service;

- document(s) confirming that the applicant is a family member of a foreigner/stateless person who has been granted refuge/temporary protection in Ukraine. Certificates issued by foreign countries should be apostilled (legalized) and translated into Ukrainian as well as duly certified;

- invitation letter issued by a relevant Ukraine’s state authority/entity/organisation which is a recipient of international technical assistance project as well as a confirmation of the registration of the relevant international technical assistance project;

- invitation letter issued by a religious organisation duly registered in Ukraine for a long-term performance of religious/missionary/canonical activities accompanied  by a letter issued by Ukraine’s state authority which has registered that religious organization (e.g. Ukraine’s Ministry for Culture / Department on Religious Matters of  the relevant regional or city state administration);

- invitation letter issued by a foreign non-governmental organization (branch / office) duly registered in Ukraine;

- invitation letter issued by a foreign company duly registered in Ukraine;

- invitation letter issued by a branch of a foreign bank registered in Ukraine;

- invitation letter issued by a branch of a foreign Mass Media duly registered in Ukraine with a request to issue a visa to the Mass Media staff member;

- official letter/verbal note issued by a relevant foreign state authority/foreign diplomatic mission/international organisation (office) with a request to issue a long-term visa to the mission/organisation (office) staff member as well as her/his family members;

- invitation letter issued by Ukraine’s relevant government authority which implements respective cultural, educational, scientific, sport or volunteering programs or an invitation letter issued by an entity/institution/organisation engaging volunteers in their activities accompanied by the copy of that entity/institution/organisation’s state registration certificate;

- documents confirming that the applicant is a spouse of a national of Ukraine. Marriage certificates issued by foreign countries should be apostilled (legalized) and translated into Ukrainian as well as duly certified;

- document(s) confirming that the applicant is a family member of a foreigner/stateless person residing in Ukraine upon a temporary residence permit accompanied by a copy of that foreigner/stateless person’s temporary residence permit as well as proof of that foreigner/stateless person’s sufficient funds to cover applicant’s expenses in Ukraine. Certificates issued by foreign countries should be apostilled (legalized) and translated into Ukrainian as well as duly certified;

- documents defined by the subparagraph 4 of the paragraph 12 of the Article 5 of the Law of Ukraine "On the Legal Status of Foreigners and Stateless Persons" confirming that the applicant is a founder and/or participant and/or beneficial owner of (exercises control over) the legal entity registered in the United State Register of Legal Entities, Individual Entrepreneurs and Public Organizations of Ukraine, and that the applicant’s contribution (or a foreign legal entity’s share – in cases where the applicant is the beneficial owner or exercises control over a foreign legal entity which has a share in the Ukrainian legal entity) in that legal entity’s capital comprises no less than €100 000 according to the official foreign currency exchange rate set by the National Bank for the date when the foreign investment has been made. Documents issued by foreign countries should be apostilled (legalized) and translated into Ukrainian as well as duly certified;

- other documents (if stipulated by Ukraine’s international treaties).

Application processing times

Ukraine’s Embassies/Consulates abroad process visa applications and make visa decisions:

- in up to 5 working days from the day of application within expedited service (specific number of days to be defined by each Embassy/Consulate);

- in up to 10 working days from the day of application within regular service unless stipulated otherwise by Ukraine’s international treaties. Processing time of an application filed within regular service may be extended for up to 30 working days if additional checks are necessary.

MFA visa divisions at border check points at "Boryspil" / "Odesa" international airports process visa applications and make visa decisions on the day of application.

E-Visa applications are processed within 9 working days.

Visa fees

Ukraine’s Embassies/Consulates abroad charge $65.00 (basic visa fee) for processing visa applications via regular service.

Fees are doubled for all applications filed upon expedited service.

Visa fees for certain visa types for applicants from certain countries might differ from basic visa fee above due to reciprocity principle.

Please see reciprocal fees.

Information on visa fees may also be found at the relevant Embassy/Consulate website.

MFA visa divisions at border check points at "Boryspil" / "Odesa" international airports charge 2550 UAH fee (unless stipulated otherwise by Ukraine’s international treaties).

Fees are not refunded in case of visa refusal.


How, when and where to apply

Ukrainian visas are issued through online system "Visa".

As of 11 May 2017 all applicants are to register their visa applications online as well as book an appointment with the Consular Section through the website http://visa.mfa.gov.ua.

Following the link please press the “Fill in the application” button.

You’ll need to select your current citizenship (South Africa, Botswana, Zambia, Zimbabwe, Lesotho, Mauritius, Madagascar, Mozambique, Namibia, Swaziland), the purpose of your trip to Ukraine and “South Africa” as a country where you wish to apply for your visa. Ukraine has only one Consular office in the Republic of South Africa located at 398 Marais street, Brooklyn, Pretoria.

The website will then let you fill in the application form and book your appointment with us. Please make sure that you fill in all lines, upload your photo and save your application (i.e. complete your registration), as applications saved as drafts cannot be processed.
After you have completed your registration you’re welcome to call by the Consular Section on your chosen date and time.
Please have with you printed and signed application form, your passport, 1 passport size photo and your supporting documents. You’ll be able to choose the type of service (regular or expedited) and pay the visa fee on the day of your visit.
Visa applications of children should be accompanied by the other parent / carer’s written and duly certified consent for the child’s visa and travel to Ukraine at all times unless both parents/carers and their children apply all together.
Please note that according to Ukraine’s visa rules foreigners / stateless persons can apply for their Ukrainian visa no earlier than 3 months before the intended date of entry to Ukraine.
Please note that visa applicants are expected to provide the Consular Section with originals of documents proving the purpose of intended travel to Ukraine.

The visa fee is R880 (regular service - 10 working days) or R1760 (expedited service - up to 5 working days) to be paid into the Embassy’s bank account irrespective of visa type or number of entries. Bank details are available on the web-page of the Embassy.
Processing of visa applications for the citizens of Botswana, Zambia, Zimbabwe, Lesotho, Madagascar, Mozambique, Namibia & Swaziland can be extended for up to 30 working days.

For the attention of prospective students!

Dear friends, 

We value you desire to continue your education in a Ukrainian higher educational institution. 

In order to make your first trip to Ukraine and entering our country as pleasant as possible please be sure that your documents are in order. Disobeying any of the following simple requirements could cause your immediate return to country of your residence. Please remember that Ukrainian immigration officers at the ports of entry of Ukraine will ask you to present the following documents: 

  1.        Passport with the Ukrainian entry student visa.
  2.        Original invitation letter for study.
  3.        Original education certificate with grades (points) obtained for the subjects.
  4.        Original birth certificate.
  5.        Original medical examination certificate certified by the official body of health protection. (Important! It should be issued not later than two months before the day of entering Ukraine).
  6.        Original HIV-test certificate.
  7.        Insurance policy on rendering emergency medical assistance (except foreigners who come from the states that signed treaties with Ukraine concerning free emergency medical assistance).
  8.        Six photographs (size 60x40 mm).
  9.        Return airline ticket to the country of your residence valid for 1 year.

Documents listed in items No 3 to 6 must be translated into Ukrainian and translation must be certified.

Documents listed in items No 3 to 5 must be legalised. What does it mean?

Legalising or authenticating documents means that official public documents are affixed, sealed and signed either with an Apostille Certificate (applicable to South Africa, Botswana, Lesotho, Mauritius, Namibia, Swaziland).

Or with a Certificate/Stamp of Authentication/Legalisation (applicable to Madagascar, Mozambique, Zambia, Zimbabwe) followed by the legalisation by the Embassy of Ukraine in South Africa. Normally Apostille certificates are affixed by the Ministry of Justice or Foreign Affairs of the country of origin of the public document. Legalisation is done by the Ministry of Foreign Affairs of the country of origin of the public document. Apostille certificates must be attached to the original certificates only without involving any Notary Public. Legalisation stamps must be on the original certificates as well.

What you must do? 

You must deliver your original education certificate with grades (points) obtained for the subjects, birth certificate and medical examination certificate certified by the official body of health protection to the Ministry of Foreign Affairs or other authorised institution of the issuing country and ask the legal officer to affix a Certificate/Stamp of Authentication/Legalisation or attach an Apostille Certificate.

Please also remember that you must enter Ukraine between 15 August and 15 November. If you are entering Ukraine after 15 November please make sure that your particulars are present in the list of students, who enter Ukraine after 15 November. This list is compiled by the Ministry of Education of Ukraine and is present in all ports of entry of Ukraine. You must address with this issue directly to the higher educational institution or intermediary company that helped you. 

How to get a Ukrainian entry student visa?

For obtaining a Ukrainian entry student visa please submit to diplomatic or consular post of Ukraine in country mentioned in the item of you Invitation letter for study named Place of issue of the visa the following: 

  1.      Passport.
  2.      Completed and signed visa application form plus 2 passport size photographs.
  3.      Original invitation letter for study.
  4.      Original or copy (depending on the issuing country procedures) education certificate with grades (points) obtained for the subjects, legalised by the Ministry of Foreign Affairs of the issuing country.
  5.      Original or copy (depending on the issuing country procedures) birth certificate, legalised by the Ministry of Foreign Affairs of the issuing country.
  6.      Original medical examination certificate certified by the official body of health protection, legalised by the Ministry of Foreign Affairs of the issuing country. (Important! It should be issued not later than two months before the day of entering Ukraine).
  7.      Original HIV-test certificate. 

Please note that almost in all cases consular officer of the Ukrainian Embassy will ask you to come in person for interview.

The consular officer will issue a student visa, certify the translation of documents, listed in items No 4 to 7, legalise the documents, listed in items No 4 to 6.

We kindly advice you not pay any consular fees in advance (except those required for visa application). Upon examining your documents consular officer will instruct you on the payment amount and details. For your information the visa fee is R880 (normal processing); certification of the translation fee is R540 per page; legalisation is R680 per document.

Should you have any related enquiries please e-mail Consul at:   consul_za@mfa.gov.ua 

N.B. Embassy of Ukraine in Pretoria can legalise the documents issued only in the following countries: Mozambique, Zambia, Zimbabwe, and Madagascar.

N.B. Official documents awarded in South Africa, Botswana, Lesotho, Namibia, Swaziland, and Mauritius should have an Apostille certificate attached. No further legalisation is needed. 


Consular section of the Embassy of Ukraine to the Republic of South Africa
Chief: Mr. Oleksandr Yurkin
Consul
Address: 398 Marais Str., Brooklyn 0181, Pretoria. View on map
Phone: (2712) 010-0745, ext. 105
Fax: (2712) 460-1944
Email: consul_za@mfa.gov.ua
Schedule:

Monday: 15:00 - 17:00

Tuesday: 9:00 - 12:00

Wednesday: 9:00 - 11:00 - certain categories of citizens (disabled, pregnant, seriously ill)

Thursday: 15:00 - 17:00

Friday:      9:00 - 12:00 

Documents are to be submitted in person. Documents sent by courier will be left without consideration.

Phone calls from consular offices are accepted:

Monday, Thursday: from 09:00 to 13:00
Tuesdays, Wednesdays, and Fridays: from 14:00 to 17:00
except weekends and holidays.

Boundaries of the consular district:

South Africa, Botswana, Zambia, Zimbabwe, Lesotho, Mauritius, Madagascar, Mozambique, Namibia, Swaziland

Honorary Consulate of Ukraine in the Republic of Mauritius (Port Louis)
Honorary Consul - Dr Abdool Mahaboob Kureemun
Address: Royal Road, St. Julien, Union Flacq, Mauritius.C / O
Telephone / fax: +230 4128710 (work), mobile: +230 2580692
E-mail: mkureemun@hotmail.co.uk
Schedule: Monday-Friday: 08:00-17:00

Honorary Consulate of Ukraine in the Republic of Mozambique (Maputo)
Honorary Consul - Abilio de Lobao Soeiro Junior
Address: Av. Armando Tivane 1554, Maputo, Mozambique
Telephone / fax: +258 21497535 (work), mobile: +258 823027330
E-mail: absoeiro@gmail.com; bomaputo@virconn.com
Schedule: Monday-Friday: 08:00-17:00

Notices:
Banking details of the Embassy:

Bank:                           FNB
Account/Entity Name:  EMBASSY OF UKRAINE – Consular Account
Account Number:         62411077747
Reference:                   applicant's name and surname
Branch:                        BROOKLYN
Branch Code:               251- 345
Swift Code:                  FIRNZAJJXXX

 


Consular services